Committees
Jefferson County
Council on Aging
Box 281112
Lakewood, CO  80228
Copyright 2017 Jefferson County Council on Aging All Rights Reserved
Types of Memberships
a) Regular Membership. The regular membership shall consist of Jefferson County residents and/or persons representing agencies serving Jefferson County, more than half of whom shall be people aged 60 and over. The membership should represent the cultural/ethnic groups within the county. Regular members are entitled to all the privileges and responsibili¬ties of the Council.

b) Auxiliary Membership. Auxiliary memberships shall consist of Jefferson County residents and/or persons representing agencies serving Jefferson County interested in the well-being of older adults. These members shall be entitled to all the privileges and responsibilities of the Council. Auxiliary members shall be given priority when a regular membership is open.

c) Honorary Membership. Honorary membership may be conferred upon an individual in recognition of special achievement by a majority vote of members present at a regular Council meeting. Honorary members are entitled to all privileges of the Council.

d) Resource Membership. Resource Memberships shall consist of Jefferson County residents and/or persons providing services in Jefferson County and/or persons who have special knowledge or experience in aging issues that would be valuable to the council. However, because of time constraints they are unable to meet the attendance and committee requirements of regular or auxiliary members. These members shall be entitled to all the privileges and responsibilities of the Council except those of voting and holding elected offices and meeting attendance requirements.

e) An individual interested in membership is required to attend at least one meeting and complete a membership application prior to approval for membership.

f) Within one month of the applicant’s visit and completion of an application, his/her application will be reviewed by the Executive Committee. The decision for approval would take into consideration and be based upon current membership and compliance and conflict of interest with the Jefferson County Council on Aging.

g) Regular and Auxiliary members are required to serve on at least one Standing or Ad Hoc Committee. 

Standing Committees 
A. The purpose of Legislative Committee shall be to monitor legislation, i.e., national, state, and local and provide feedback to the County Council.

The Legislative Committee Chair and/or Co-Chairs shall participate and direct the Committee to:
  • monitor local, state and federal legislative issues of concern to the aging population, and keep the Council informed. After discussion and direction from the Council, the Committee shall act accordingly;
  • participate in producing an Annual Report;
  • This committee will pursue any specific project pertaining to aging issues as directed by the Council;
  • all communication, written or oral presenting the Councils' position, shall be pre approved by the Council.
  • shall encourage members to participate in other organizations such as Colorado Senior Lobby, Area Agency on Aging, AARP, and Older Americans Coalition of Colorado.

B. The purpose of the Marketing and Public Information Commission shall be to promote the council, its events and public hearings, to publish hearing results, provide and distribute information of interest to older adults, and to inform the public in Jefferson County on positions the Council takes on issues that affect older adult residents. 

The Marketing and Public Information Chairperson and/or Co-Chairpersons shall participate and direct the Committee to:
  • inform the community and metropolitan region of the needs, problems, and contributions of older adults in Jefferson County;
  • direct the committee members to make every effort to communicate with the media;
  • direct the committee to maintain and update a Speakers Bureau when deemed appropriate; 
  • initiate/direct the writing of PSA's about activities and contributions of the Council;
  • participate in production, i.e. editing and printing an Annual Report;
  • direct the committee in the preparation, editing and printing of the Council's Annual Report;
  • be responsible for producing and printing the JCCoA brochure.
  • direct the committee to maintain an up-to-date mailing list of appropriate agencies, groups and local government officials;
  • direct the conducting of an annual meeting for service providers to give information received from annual public meeting(s) and/or needs survey;

C. The purpose of the Needs Assessment Committee shall be to: obtain information regarding the concerns of older adults and their priorities by conducting public needs assessments and coordinate with other communities to identify ways in which the needs can be met.

The Needs Assessment Chairperson and/or Co-Chairpersons shall participate and direct the Committee to:
  • direct the identification and assessment of:
  • needs of residents 60 years and older;
  • needs of isolated and disconnected population over 60 years;
  • trends within society which impact older adults and their families.
  • participate in producing an Annual Report;
  • direct the committee to prepare and publish a report on the results of the needs assessment.
  • coordinate reviews of  Title Ill grant proposals and report to DRCOG. 

D.  The purpose of the Membership Committee shall be to ensure effective and diverse representation of the older adult population in Jefferson County.

The Membership Chairperson and/or Co-Chairpersons shall participate and direct the Committee to:
  • maintain membership roster that includes excused and unexcused absences, committee members, chairs and co-chairs, officers, and organizations represented
  • prepare materials for new members and conduct an orientation meeting for new members as needed;
  • supply new members with orientation materials on Council operation;
  • recruit new members by reviewing all local senior organizations, groups interested in older adults, and the ethnic balance within the county;
  • participate in producing an Annual Report.

E. The purpose of the Program Committee shall be to schedule a presentation at regular meetings that inform and educate the Council on issues pertinent to older adults in Jefferson County.

The Program Chairperson and/or Co-Chairpersons shall participate and direct the Committee to:
  • research sources and recommend pertinent programs to the Executive Committee;
  • arrange presenters for regular meetings throughout the year excluding December (installation of officers) and the month of the Annual Retreat meeting;
  • send all correspondence required to present programs, including      the thanks of the Council for the presentation;
  • participate in producing an Annual Report.
  • seek council member’s views on program subject matter.

 F. The purpose of the Special Events Committee shall be to assure effective accomplishment of special events approved by the council.

Special Events Committee Chairperson and/or Co-Chairpersons shall:
chair the Special Events Committee; 
  • coordinate with other committee chairpersons to obtain information and assistance;
  • develop agendas for special events approved by the council;
  • arrange for event facilities and program; 
  • arrange for promotion of the event; 
  • coordinate provision of refreshments for the event in required
  • participate in producing an Annual Report;

NON-STANDING AD HOC COMMITTEES
A.Ad Hoc Committees shall be appointed as necessary by the President and shall report to the President on a regular basis. Among these committees shall be the Budget, Nominating, and Retreat Committees. Ad Hoc Chairpersons or Co-Chairpersons must attend Executive Committee Meetings when appropriate.

Duties of the Budget Committee
The Budget Chairperson shall: 
  • chair the Budget Committee consisting of three members, one of whom should be the Treasurer;
  • review previous budgets, confer with the Executive Committee, and direct the preparation of the annual budget for presentation to the Council for vote at the June Council meeting;
  • present final annual budget to the President and Secretary for filing, and presentation to the Board of Commissioners.

Duties of the Nominating Committee
The Nominating Committee Chairperson shall:
  • chair the Nominating Committee consisting of three persons;
  • The committee will present a slate of candidates for office to the council at the regular October meeting in election years.  Any candidate for office either by nomination, nomination from the floor, or write-in must have consented to serve.
  • oversee elections in November. Terms for newly elected officials begin in November.

Duties of the Retreat Committee
The Retreat Committee Chairperson and/or Co-Chairpersons or shall:
chair the Retreat Committee;
  • appoint retreat committee members in October;
  • arrange for meeting facility;
  • arrange for facilitator, if needed;
  • develop outline for retreat.
  • Coordinate food for retreat

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